SafeLab AI Engineering helps California public agencies use AI to clear staff reports, records requests, and resident questions faster, while protecting resident data and public trust.
AI fits into your agenda workflow, records system, and permitting software without adding steps for staff or residents.
Public records, Brown Act, retention, accessibility, and resident privacy are built in from the start, with a policy every department can follow.
Every engagement includes former senior tech leads and engineers from leading tech companies.
Irvine firm led by a former Blizzard Entertainment applied scientist helps SMBs, public agencies, nonprofits and startups adopt AI safely and measurably.
A practical guide to writing an AI usage policy your team will actually follow, with a plain-language starter template covering approved tools, data rules, and disclosure.
Buying ChatGPT seats is the easy part. Only 15% of U.S. workers use AI daily, per Gallup. Here is the 30-day plan that turns paid licenses into daily use.
California departments and agencies with 5 to 200 staff: city and county departments, special districts for water, sanitation, parks, fire, and transit, joint powers authorities, and school district business offices. Each has paperwork AI can take on and resident data that needs approved tools.
They can be. The California Public Records Act covers any writing about the public’s business that an agency prepares, uses, or keeps, in any form. Your policy sets which tools staff use, where AI logs live, and how your retention schedule applies. Your counsel makes the final call.
Not directly. Executive Order N-12-23, signed in September 2023, and the state GenAI guidelines that followed bind state agencies. Local agencies are not bound, but many borrow the same ideas: an approved tool list, staff training, and human review. Your policy can do the same.
Yes, with an approved business account and a person who reviews every reply before it goes out. Free consumer accounts can train on what you paste, and resident emails often hold addresses, case numbers, and personal details. A one-page rule tells staff what can go where.
AI can draft agendas, staff reports, and minutes. It must not become a way for a majority of your council or board to discuss business outside a meeting, which the Brown Act bars through communications of any kind. We keep AI tools on the staff side and check this with your clerk.
The DOJ’s Title II rule requires WCAG 2.1 AA for agency websites and posted documents. After an April 2026 extension, entities of 50,000 or more people comply by April 26, 2027, and smaller entities and special districts by April 26, 2028. AI-drafted pages and PDFs count too.
Yes. After the kickoff we write a proposal with a clear scope and deliverables, shaped to the steps your agency uses, whether that is a purchase order, a request for proposals, or a staff report to your council or board.
No. AI clears the drafting and lookup work: first drafts of staff reports, minutes, records searches, and routine replies. Staff keep the judgment calls, the public counter, and every decision that goes to residents or your governing body.
Our team is based in Irvine and most clients are in Orange County and greater Southern California, where we can train your staff in person. Remote engagements work fine for the assessment and On-Going Support.
It starts with a 30-minute kickoff meeting over video or in person, then a written proposal, then the on-site AI Strategy & Assessment: a tool and vendor review, a resident data and records review, a written AI usage policy, and a prioritized roadmap.
Monthly AI insights & case studies, plus exclusive invites to our breakfast roundtable discussions with other forward-thinking business leaders.
Questions about AI at your agency? Send us a message and we’ll reply within one business day.
