What We Hear From Government Organizations
Staff reports, agenda packets, grant narratives, permit reviews, and records requests all pile onto the same small team. Most of it is reading and drafting, which is exactly where AI takes hours out of a week.
AI prompts and outputs touching agency business can be public records. That changes which tools are acceptable, how long they retain data, and what staff should be putting into them in the first place.
You cannot adopt a tool because someone liked the demo. Vendor terms, data residency, security review, and contract language have to clear before rollout, and the timeline needs to account for that.
What We Set Up For You
We review vendor terms, training-data and retention settings, data residency, and security posture, then hand you an approved tool list with the configurations and the reasoning documented.
A policy your counsel, board, or council can actually adopt: approved tools, prohibited data, disclosure and review expectations, and records-retention handling for AI inputs and outputs.
Role-based live training for clerks, planning, finance, and program staff on the workflows that pay off and the lines nobody crosses.
When off-the-shelf tools cannot do the job, we build. FindBids, our own system, reads government solicitations across dozens of agency portals and matches them to the businesses that can win them; the same approach applies to any pile of documents that has to be read, structured, and routed.
Agencies Across Orange County
Santa Ana is the county seat, so the Civic Center concentrates county departments, the Superior Court, and the agencies and nonprofits working alongside them, while every city from Irvine and Anaheim to the smaller south county municipalities is working through the same questions on its own timeline. Special districts, joint powers authorities, and the nonprofits delivering public programs face the same mix with smaller staffs. Two constraints shape all of it. The California Public Records Act means prompts and outputs about agency business may be disclosable, which makes retention a design decision rather than a default. And state-level guidance on generative AI procurement and risk assessment sets an expectation that AI use is documented and reviewed, not just adopted. We produce that documentation in a form you can hand to a council, a board, or the public.
Transparency Is The Constraint, Not An Afterthought
Under the California Public Records Act, agency business conducted through an AI tool is still agency business. Our assessment maps where AI touches public records, resident data, and personnel matters, sets retention and disclosure handling for each, and documents what was approved and why, so the answer to a records request or a board question already exists in writing.